FRIENDS OF THE LIBRARY, KINGWOOD
ARTICLE I: NAME
The name of this association shall be the Friends of the Library, Kingwood (FOLK).
ARTICLE II: PURPOSE
The purpose of this organization shall be to promote the cause of the Kingwood Branch Library in the community by holding fundraising events and cultural activities; supplying those things deemed by the Board to enhance the overall quality of the library; focusing public attention on library services, facilities and needs; and stimulating gifts of books, magazines, desirable collections, endowments and bequests.
ARTICLE III: MEMBERSHIP
Section 1: Membership in this organization shall be open to all individuals in sympathy with its purposes, and to representatives of organizations and clubs when such representation is desired, in which case that organization or club shall pay dues.
Section 2: Each organization or individual member shall be entitled to one vote.
ARTICLE IV: OFFICERS AND COMMITTEES
Section 1: The officers shall be a President, a first Vice President/Purchasing, a Second Vice President/Membership, a Recording Secretary, a Corresponding Secretary and a Treasurer.
Section 2: The officers shall constitute the Executive Committee and may be convened at the discretion of the President. The Executive Committee shall have the authority to act for the Board in emergency matters, and the actions shall be reported to the Board at the next regular Board meeting.
Section 3: The standing committees shall be as follows: Fundraising, Special Projects, Used Book Sales, Publicity, Newsletter and any other committees as may be needed from time to time. All fundraising projects shall get prior approval from the Board.
Section 4: The officers and standing committee chairmen plus members-at-large and the Historian, appointed by the President, shall be known as the Board of Directors and shall serve as the governing body of this association.
Section 5: The direction of affairs of this association shall rest with the Board of Directors. The President shall appoint the standing committee chairmen with the approval of the Board. A quorum shall be a majority of those members who are present and voting for the transaction of business.
Section 6: The President is an ex-officio member of all committees with the exception of the Nominating committee.
Section 7: Nominees for officers and members-at-large shall be presented and elected at the annual meeting.
Section 8: Vacancies arising on the board shall be filled by appointment made by the remaining Board members for the duration of the unexpired term. For eligibility purposes, an appointment to an unexpired term is considered a full term.
Section 9: The librarian shall be an ex-officio, non-voting member of the Board.
Section 10: A position on the Board shall be declared vacant upon four (4) consecutive absences without prior notice.
ARTICLE V: MEETINGS
Section 1: This association shall hold its annual meeting in April for the purpose of election of officers, to receive various reports and to enact any other business. A written notice shall be sent to each member in advance.
Section 2: The Board shall meet monthly on the first Monday of the month unless otherwise ordered by the Board.
Section 3: A special meeting may be held as directed by the President provided the membership is notified with the business to be transacted stated.
ARTICLE VI: DUES
Section 1: The Board of Directors shall determine the annual dues. Dues paid after September 30th shall be one-half of the annual amount.
Section 2: The fiscal year of this organization shall begin on April 1st of each year and end of March 31st of the following year.
ARTICLE VII: FINANCE
Section 1: The Treasurer who shall be responsible therefore shall maintain adequate books of accounts. The books should be open to any member at any time.
Section 2: All checks written in excess of five hundred dollars ($500) shall be properly endorsed by both the Treasurer and the President or First Vice President.
Section 3: The Board shall approve all expenditures over two hundred and fifty dollars ($250).
Section 4: The Board of Directors, at its discretion, shall appoint an auditor who is not an officer of the association to audit the Treasurer’s books.
Section 5: A monthly treasurer’s report shall be given at each Board meeting.
ARTICLE VIII: AMENDMENTS
The by laws may be amended at any regular meeting of this association by a two-thirds majority vote of the members present provided that notice of the proposed amendment shall have been mailed to all members at least two (2) weeks prior to said meeting.
ARTICLE IX: PARLIAMENTARY AUTHORITY
All meetings shall be conducted according to Robert’s Rules of Order, Revised except when in conflict with these by laws or the laws of the State of Texas.
Revised January 2009